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Exhibitor Registration 2017

IDA Exhibit Hall 2016
IDA Exhibit Hall 2016

Indiana’s Largest Dental Convention

French Lick Resort
French Lick, IN
June 7-10, 2017

Held jointly with Indiana University School of Dentistry Alumni Association, our 2017 meeting will take place at the French Lick Resort in French Lick, IN, June 7-10, 2017. Exhibits will be on display June 8-9, 2017.


2017 Show Information

Registration and sponsorship opportunities for the 2017 IDA Annual Session and IUSD Alumni Dental Conference, June 8-9, 2017 at the French Lick Springs Hotel in French Lick, IN is no longer available. All exhibit booths have been sold. To be added to our wait list, email Heather@INDental.org. Please note, Non-participating Exhibit Hall vendors are not admitted into the IDA Annual Session.


IDA Exhibit Hall 2016


Information for 2017 Participating Exhibit Hall Vendors

Hotel Details

While our discounted room rate has expired, you may still be able to call the French Lick Resort directly at 888.936.9360. Availability at the resort is changing daily. Guests at the West Baden hotel should allow extra time to take the free shuttle back and forth, a train trolley is also now available. Valet and self parking options at both hotels are free. If both hotels are sold out, please use your online trusted hotel reservation resource or view the area hotels listed below.

Best Western Plus French Lick  (Three minutes east of the French Lick Resort)
613 S. Arnold F. Habig Blvd.
French Lick, IN 47432

Big Splash Adventure  (Across from the French Lick Resort)
8505 West State Road 56
French Lick, IN 47432

Comfort Suites (Five minutes south of the French Lick Resort)
9530 West State Road 56
French Lick, IN 47432

Show Decorator
The official Exhibit Hall decorator is National Expo Inc. They emailed the service kits on Friday, March 3, 2017, which included a link to complete an order online using your personalized account login. Discounted prices are available through Thursday, May 25, 2017. Reminder, your booth package comes with one, 6’x2’x30”high display table covered in black drape, two folding chairs, a waste basket, ballroom carpet, 8’ high purple and silver back drape and 3’ tall purple side drape, and an ID sign with your company name and booth number. Requests for items not listed in our standard booth package may be ordered in the service kit, additional charges may apply. The hotel provides complimentary wireless internet in our meeting space and your guest room. The hotel’s electrical order form and hard-wire internet ordering information was also included with the service kit. For questions, please contact Holly Lannon at 217.636.8178.

Badge Requests
The deadline to request name badges is Friday, May 26, 2017. Each booth includes five badges. You may purchase additional badges for your company representatives at $25 each. Vendors should check in and pick up badges at the Help Desk during installation hours. Submit badge requests to Heather@INDental.org. Non-participating Exhibit Hall vendors are not admitted into the IDA Annual Session.

Schedule of Events
Our exhibit hall is located on the second level of the French Lick Springs Hotel Event Center in Hoosier Ballroom AB (Room 208). A drive-up loading dock is located directly across from the hall for your use and convenience. The booth number your company selected upon completing your online registration is located on your exhibitor registration confirmation email.  All events take place inside the exhibit hall unless noted otherwise. Note: All vendors have the same setup/display/tear down times.

Thursday, June 8, 2017

8:00 a.m. – 2:00 p.m.       Installation Hours
2:00 – 6:00 p.m.                Display Hours, Member Center and Money Grab Booth Open
4:00 – 6:00 p.m.                Exhibit Hall Happy Hour – FREE networking event with our attendees in the exhibit hall
7:30 – 11:00 p.m.               Member and Vendor Celebration in The Gardens – FREE Thursday night dinner and live band for attendees and vendors, you’ll automatically be registered 

Friday, June 9, 2017
8:00 a.m. – 4:00 p.m.        Display Hours, Member Center and Money Grab Booth Open
8:00 – 9:00 a.m.                 Exhibit Hall Coffee Rush – FREE networking event with our attendees in the exhibit hall 
10:30 a.m. – 12:30 p.m.     Exhibit Hall Snack Attack – FREE networking event with our attendees in the exhibit hall 
2:00  4:00 p.m.                    Exhibit Hall Mix & Mingle – FREE networking event with our attendees in the exhibit hall 
4:00 – 8:00 p.m.                 Dismantle Hours

Meeting App
While we do not offer a lead retrieval service at the show, we will have a meeting app that allows for interaction between our attendees and exhibit hall vendors. A link to download your personalized app will be sent on Tuesday, May 30, 2017 directly from our CrowdCompass provider. Once onsite, you’ll have an opportunity to exchange contact information with show attendees, schedule appointments, complete show feedback, stay in touch with social media, receive show updates and more.

Questions? Contact Us

Heather Smith
Director of Professional Development & Planning
Email: Heather@INDental.org
Phone: 800.562.5646