Midwest Dental Assembly Marketplace 2023

Indiana’s Largest Dental Convention

 

Indianapolis Marriott Downtown Hotel in Indianapolis, IN –May 19-20, 2023

Our Midwest Dental Assembly 2023, held jointly with the IUSD Alumni Dental Conference and Indiana Dental Assistants Association, will take place IN-PERSON at the Indianapolis Marriott Downtown Hotel in Indianapolis, IN May 19-20, 2023. The Midwest Dental Assembly is aimed at energizing dental practices with innovative thinking, create new memories and fueling new experiences between vendors, dentists, their teams, and families. Our vibrant meeting format will CONNECT colleagues through numerous social events and Marketplace activities, ENVISION the possibilities of an energized and enhanced dental team, and IGNITE practice growth.

The Midwest Dental Assembly’s Marketplace will be hosted in-person at the Indianapolis Marriott Downtown Hotel in Indianapolis, IN. Please note, non-participating Marketplace vendors are not admitted into the Midwest Dental Assembly.

 

Begin your online vendor registration by CLICKING HERE

 

Each 8×10 booth space includes:
  • (1) 6′ skirted table, two chairs, and ID sign at $1,400 each
  • Company badges (up to five)
  • Participation in the attendee’s Passport to Prizes game
  • Option to enter into the Indy 500-themed vendor booth decorating contest for free or discounted 2024 booth space
  • Marketplace social events
  • Host of Friday’s welcome reception inside the Marketplace
  • New meeting app that allows for easy exchange of contact details, appointment scheduling and endless networking
  • Greatly reduced hotel room rates
  • Access to sponsorship opportunities

 

 

Each 8×16 booth space includes (limited availability):
  • (2) 6′ skirted table, four chairs, and ID sign at $2,100 each
  • Company badges (up to 10)
  • Premier placement in the center of the hall near food stations
  • Participation in the attendee’s Passport to Prizes game
  • Option to enter into the Indy 500-themed vendor booth decorating contest for free to discounted 2024 booth space
  • Marketplace social events
  • Host of Friday’s welcome reception inside the Marketplace
  • New meeting app that allows for easy exchange of contact details, appointment scheduling and endless networking
  • Greatly reduced hotel room rates
  • Access to sponsorship opportunities

 

 

Platinum Sponsorship Booth Package includes (limited availability):
  • This booth package comes with purchase of a Platinum Sponsorship
  • 8×10 booth space with (1) 6′ skirted table, two chairs, and ID sign placed in Marketplace Foyer
  • Company badges (up to five)
  • Participation in the attendee’s Passport to Prizes game
  • Option to enter into the Indy 500-themed vendor booth decorating contest for free to discounted 2024 booth space
  • Marketplace social events
  • Host of Friday’s welcome reception inside the Marketplace
  • New meeting app that allows for easy exchange of contact details, appointment scheduling and endless networking
  • Greatly reduced hotel room rates

 

Online vendor registration is open by CLICKING HERE. To be placed on our 2023 prospect list, please contact Meetings@INDental.org.

 

SCHEDULE OF MARKETPLACE EXHIBIT EVENTS

All events will be hosted in Indianapolis Marriott Downtown’s Marriott Ballrooms 5-6 (2nd Floor).

 

FRIDAY, MAY 19, 2023
Noon-3 p.m. Vendor Load In
3–8 p.m. Marketplace Exhibits, Member Center, Passport to Prizes Gaming, & Photo Booth Open
6-8 p.m. Welcome Reception and Exhibitor Networking, FREE

 

SATURDAY, MAY 20, 2023
9 a.m.–1 p.m. Marketplace Exhibits, Member Center, Passport to Prizes Gaming, & Photo Booth Open
9–10 a.m. Starbucks Coffee Hour, FREE
11:30 a.m.–1 p.m. Luncheon and Exhibitor Networking, FREE
1–3 p.m. Vendor Tear Down

 

Begin your online vendor registration by CLICKING HERE

Each 8×10 booth space includes:
  • (1) 6’x2’x30” display table covered in black drape
  • (2) chairs
  • Ballroom carpet
  • 8’ high back black and white drape
  • 3’ tall side black drape
  • An ID sign with your company name and booth number
  • Five company badges
  • Placement inside exhibit hall

 

Each 8×16 booth space includes (limited availability):
  • (2) 6’x2’x30” display tables covered in black drape
  • (4) chairs
  • Ballroom carpet
  • 8’ high back black and white drape
  • 3’ tall side black drape
  • An ID sign with your company name and booth number
  • 10 company badges
  • Placement in center of exhibit hall near food tables

 

 

Platinum Sponsorship Booth Package includes (limited availability):
  • 8×10 booth space comes with purchase of a Platinum Sponsorship
  • (1) 6’x2’x30” display table covered in black drape
  • (2) chairs
  • Hotel carpet
  • 8’ high back black and white drape
  • 3’ tall side black drape
  • An ID sign with your company name and booth number
  • Five company badges
  • Placement in exhibit hall foyer
  • Extended display hours:
    • Thursday, May 18th setup from 2-4pm,
    • Friday, May 19th display from 7am-8pm
    • Saturday, May 20th display from 7am-1pm followed by teardown from 1-3pm

 

Contact Mike Smith (msmith@smithexpo.com) with Smith Expo for more information about booth furnishings, electricity and shipping questions.

 

Each 8×10 booth space includes five company badges and each 8×16 booth space includes 10 company badges.

 

Submit your badge requests during your online registration (click on the add a Guest icon) or email Meetings@INDental.org by Friday, April 28th.

 

Begin your online vendor registration by CLICKING HERE

Sponsorship Opportunities
Select the quantity of items you’d like to purchase after your booth registration. Subject to availability and approval by MDA Planning Committee.

 

Logo for Booth ID Sign – $125.00 each

Have your company’s logo placed on your booth ID Sign. Silver Sponsor recognition.

 

Meeting App Text Notification – $300.00 each

Generate traffic to your booth onsite by placing a text-only ad notification in our meeting app. Silver Sponsor recognition.

 

Meeting Room Sponsor – $500.00 each

Be a meeting room sponsor for the day to any of our 12+ CE breakout sessions. A 6ft table and two chairs will be provided outside of the meeting room along with company recognition. Silver Sponsor recognition.

 

Exclusive Directional Floor Cling – $600.00 each

Have your company’s custom graphic with your booth number and show special placed on a floor cling outside of the Marketplace (includes six floor clings total). Silver Sponsor recognition.

 

Full Color Registration Book Ad – $700.00 each

Have your company’s show specials ad placed in our registration book and distributed to 3,000+ members. Silver Sponsor recognition.

 

One-Hour Attendee Break Station – $1,000.00 each

Sponsor a customized one-hour coffee and snack break during a day/time of your choice in a high-traffic area for general attendees to enjoy. Includes the food and drink expense. Silver Sponsor recognition.

 

Starbucks Coffee Hour – $1,500.00 each

Be a sponsor of the Marketplace Starbucks Coffee Hour on Saturday, May 20, 2023 from 9-10 a.m. Includes the food and drink expense. Silver Sponsor recognition.

 

Marketplace Lunch – $2,500.00 each

Be a sponsor of the Marketplace Lunch on Saturday, May 20, 2023 from 11:30 a.m.-1 p.m. Includes the food and drink expense. Silver Sponsor recognition.

 

House of Delegates Breakfast – $3,000.00 each

Sponsor a group of 200 dentists and guests in our Association’s business meeting Friday, May 19, 2023 at 8:30 a.m. You will receive one 6ft table, two chairs and company recognition by the breakfast station inside the meeting room. Includes the food and drink expense. Gold Sponsor recognition.

 

Awards Ceremony – $3,000.00 each

Sponsor a group of 300 dentists and guests in our Association’s Annual Awards Ceremony on Friday, May 19, 2023 from 5-6 p.m. You will receive one 6ft table, two chairs and company recognition inside the event room. No food or drink provided. Gold Sponsor recognition.

 

New Dentist Social – $3,500.00 each SOLD OUT!

Sponsor a group of 50+ new dentists, dental students and their guest at this popular New Dentist Social event on Saturday, May 20, 2022 from 3-4:30 p.m. at an area local hot spot near the Indianapolis Marriott Downtown hotel. Includes the food and drink expense along with an 8×10 exhibit booth with extended display hours outside of the Marketplace. Platinum Sponsor recognition.

 

Wine and Chocolate Pairing – $3,500.00 each

Sponsor a group of 50 Women in Dentistry leaders for our Wine & Chocolate pairings night on Saturday, May 20, 2023 from 8-10 p.m. Hosted onsite at the Indianapolis Marriott Downtown, this sponsorship includes three company rep registrations and print recognition and covers the food and drink expense as provided by Dr. David Wolf and SoChatti along with an 8×10 exhibit booth with extended display hours outside of the Marketplace. Platinum Sponsor recognition.

 

IUSD Dental Students – $3,500.00 each SOLD OUT!

Sponsor up to 70 IUSD dental students at $50 each for the Midwest Dental Association. $50 payment is included in the sponsorship along with an 8×10 exhibit booth with extended display hours outside of the Marketplace. Platinum Sponsor recognition.

 

Conference Bags – $4,500.00 each

Sponsor the official MDA conference bag for pickup outside the Marketplace onsite at the Indianapolis Marriott Downtown. Attendance will be up to 1000 people. Stuff with your company flyer for show specials or other goodies. Customized conference bag payment and one 8×10 exhibit booth with extended display hours outside of the Marketplace is included. Platinum Sponsor recognition.

 

Registration Book Mailing w/Back Cover Ad – $5,500.00 each

Be the exclusive Midwest Dental Assembly Registration Book mailing sponsor. Mailed to over 3,000+ attendees, the sponsor will also receive an ad on the back cover. Print expense included along with an 8×10 exhibit booth with extended display hours outside of the Marketplace. Platinum Sponsor recognition.

 

Welcome Reception in the Marketplace – $6,000.00 each

Sponsor entire Welcome Reception in the Marketplace on Friday, May 19, 2023 from 6 – 8 p.m. inside the Marketplace (Exhibit Hall). Attendance will be up to 500 people. Food and beverage expense is included along with an 8×10 exhibit booth and extending display times outside of the Marketplace. Platinum Sponsor recognition.

 

HOTEL OPTIONS

The 2023 Midwest Dental Assembly will be hosted at the Indianapolis Marriott Downtown hotel in Indianapolis, IN on May 19-21, 2023. Discounted room block rates of $215/night++ is available through Thursday, April 27, 2023. CLICK HERE to reserve your hotel room.

 

Indianapolis Marriott Downtown Hotel

350 West Maryland St.

Indianapolis, IN 46225

Phone: (317) 822-3500

Overnight rate: $215/night++

 

CLICK HERE to reserve your hotel room.

 

PARKING: Known as the Crossroads of America, Indy is within a day’s drive of over half of the country’s population. Traffic congestion is a rarity in Indianapolis, and visitors find the city’s street layout straightforward and easy to navigate. Downtown features over 70,000 parking spots. CLICK HERE to download Indy’s Parking Map.
FOOD OPTIONS: CLICK HERE to view Indy’s Downtown Restaurant Map.
SPOUSE ACTIVITES: Choose a curated excursion based on how you would describe your spouse. From intriguing cultural finds to shopping in funky neighborhoods, foodie delights to must-see stadiums, this is just a sampling of the experiences Indy has to offer. Bringing the whole family? Check out these trip ideas both your children and spouse can enjoy while you attend your conference.   

 

Online vendor registration will open soon. To be placed on our 2023 prospect list, please contact Meetings@INDental.org.

 

 

Questions? Contact Us

Email: Meetings@INDental.org Phone: 800-562-5646

 

The Indiana Dental Association’s 2022 Midwest Dental Assembly and IUSD Alumni Dental Conference hosted 1,063 total attendees. Here are some fun facts:

 

Dentists: 324
Dental Team Members: 308
Students: 37
Guests: 174
Marketplace Vendors: 72 Booths total with 220 representatives

29 CE Sessions for a total of 73.5 Live CE Hours
790 CE Seats Filled on Friday, May 20, 2022
791 CE Seats Filled on Saturday, May 21, 2022
1,691 Special Event Participants

 

 

On behalf of the Midwest Dental Assembly Planning Committee, thank you for your participation and support of the Midwest Dental Assembly!

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